YASHWANT TOHOOLOO (MRICS)

Head of Project Management – Roles & Responsibilities
1. Strategic Planning & Leadership
o Define, implement, and oversee the company's project management strategies aligned with business goals and objectives.
o Lead a team of project managers, ensuring alignment with the organization's core values, standards, and best practices.
o Collaborate with executive leadership to prioritize project initiatives and determine resource allocations.
2. Project Portfolio Management
o Oversee multiple large-scale development projects, including budgeting, scheduling, and quality control.
o Ensure each project aligns with the overall development roadmap timeline
o Establish and enforce a consistent project management framework across all projects to drive efficiency and effectiveness.
3. Financial Oversight & Budget Management
o Develop and manage comprehensive budgets, forecast financial requirements, and oversee cost controls for all projects.
o Ensure projects are completed within budget constraints while maximizing profitability and value for stakeholders.
o Provide regular reports and updates to the leadership team, including cash flow and risk mitigation plans.
4. Risk & Compliance Management
o Identify, assess, and manage project risks, ensuring compliance with regulatory, legal, and contractual obligations.
o Implement risk management protocols and develop contingency plans to minimize project impacts.
o Liaise with legal teams to address and resolve contractual and compliance-related issues.
5. Stakeholder & Client Engagement
o Serve as the primary point of contact for key clients and stakeholders, ensuring clear communication of project status, risks, and milestones.
o Develop and maintain strong relationships with stakeholders, addressing concerns and ensuring satisfaction with project progress and outcomes.
o Facilitate effective decision-making by ensuring stakeholders have accurate and up-to-date information on all project aspects.
6. Operational Efficiency & Process Improvement
o Continuously assess and improve project management processes
o Develop performance metrics to monitor progress, quality, and client satisfaction, ensuring continuous improvement in project delivery.
7. Reporting & Performance Tracking
o Provide regular reports on project progress, KPIs, and financial performance to senior management and stakeholders.
o Utilize data to track project milestones, ensure timely completion, and adjust project plans as needed to address evolving requirements.
o Conduct post-project evaluations to capture lessons learned and identify opportunities for process refinement.

Projects:

1. Cap Marina (380Villas and Appartments)

2. Nautica (65 Villas)

• Lead Project Execution including implementation of Project Management Plan; Communication Plan, Project Execution Plan, Master Delivery Schedule, Communication and Responsibility Matrix, Drafting and Implementation of Client Consultant Model Services Agreement, FIDIC Contracts, Particular Conditions, Project Performance Management Negotiations.
• Business Process Improvement and Implementation
• Managed projects from procurement to commission.
• Developed and initiated projects, managed costs, and monitored performance.
• Achieved project deadlines by coordinating with contractors to manage performance.
• Project Manager for the Cap Marina Project consisting of 12 Phases:
  -Harmony Villas 25nrs
  -Villas Du Park 16nrs
  -Local Villa Du Park 21 Nrs
  -Bayview Duplexes 50nrs
  -Infrastructure Works
  -Kayak Canal Path
  -La Terassse Appartment & Commercial Building
  
  
• Skills: Construction · Project Planning · Project Management · Construction Management · Leadership

• Operations Management
• Oversee and direct the construction of the projects assigned from conception to completion
• Coordinate and direct the staff under with the relevant tasks assignments
• Prepare, maintain and submit the relevant progress reports
• Monitor and ensure compliance with building regulations
• Review and Implement Control Processes for all Sub- department
• Project Management
• Plan projects and ensure that projects proceed within the agreed Project Execution Plan and Programme
• Coordinating with cross discipline team members
• Monitoring of the procurement for all projects to ensure resource availability and allocation;
• Produce and analyse progress reports, updated costs and forecasts ;
• Meeting regularly with project team members to identify and resolve issues;
• Lead the site progress meetings;
• Interacting with contractors' site supervision teams to monitor the actual site progress,
• Flag any delay/discrepancy to the agreed timeline;
• Devisal of Project Management Plan in accordance with PMP Standards
• Contracts Management
• Contracts Administration and Management under the FIDIC Forms of Contract;
• Implement and review the overall Contract Strategy,
• Implementation of Contract Management Plan and Processes;
• Risk Management-Ensure that the proper Standard Operating Procedures are set up
• Current Projects: Le Clos Du Litoral Phase 2DE, CAP MARINA

• Contract Administration including writing and managing Contractual Notices & Claims, Drafting of Contracts; Analyse and implement the overall contract strategy, Resolve contractual conflicts, Follow up to guarantee contractual payments have been made, Preparation of contracts for execution (FIDIC forms) and providing advise on legal issues associated with contracts, Contract review and negotiation, risk management, value management, Administrating change control procedures,
• Construction & Contract Management for Buildings and Architectural Finishing Works
• Project Development Management; Buildings (Project,Contract Administration and Cost Forecast/Planning/Control), Client's Requirement & Strategic Definition
• Current Project: D&B New Corporate Office, Relocation of Warehouse and Construction of New Workshop, D&B 10,000m2 Warehouse at Tamarin, Emirate Swimming Pool, EPC Tank refurbishment in Mozambique, EPC Supply of Sugar Equipment to Cote D'Ivoire, Cement Silos, D&B Mixed Use Building of 1000m2
• Previous Projects: Green Coast International Primary School Phase 1-(Contract Administrator & Construction Manager), New HFO Tank, Nacala Oil Terminal (Mozambique), Supply of Juice Heater (Swaziland),
• Skills: FIDIC RED BOOK (1999) FIDIC EPC (1999), FIDIC D&B (1999), FIDIC Short Form 2011, FIDIC Consultancy Agreement 2017, Sub- Consultancy Agreement 2017

• Procurement and Tendering for EPC and D&B Projects in the Field of Oil & Gas and Sugarcane including Mechanical Works, Civil Engineering Works and Structural Steel Works
• Main Responsibilities: Project Documentation, Measurement & Estimating, Contractual Arrangement & Review, Tender Evaluation, Sub-Contractor Adjudication, Value Engineering, Negotiation

• Site Quantity Surveying mainly involved in the construction phases of Building and Civil Engineering Projects
• Main Responsibilities: Cost Control and Reporting(Candy Construction Software), Measurement and Estimating, Valuation, Contract Administration, Contractual Claims, Cost Analysis, Lean Management and Reporting, Value Engineering, Cash Flow Forecasting and Monitory, Contract Documentation, Sub- contractor Coordination, Fortnight and Monthly Payment Certification

• Project Management from Project Inception to Completion mainly involved in Structural Metal Works and Metal Works
• Main Responsibilities: Procurement and Tendering, Cost Control,
• Measurement and Estimating, Contract Administration, Payment
• Application and Certification, Project Coordination, Cost
• Reporting, Seek and create new client portfolio, follow-up of work in progress, variations
• Skills: FIDIC RED BOOK (1999), FIDIC D&B (1999), FIDIC

• Seek and devise new proposal for client including design and construction of tailor made products including Structural metal works and Metal works
• Follow-up of all work in progress, valuation, coordination, site coordination, review designs variation and associated cost

• Planning and Coordination of Logistics for conferences and exhibition, operations planning and scheduling, cost control and budgeting, pricing, negotiation and coordination
• MEETINGS, INCENTIVES, CONFERENCES AND EXHIBITION (TRAINEE

• Venue management, Banqueting, F&B Coordination, Planning and Coordination of MICE for conferences and exhibition