Viswanee Oogarah
Quatre Bornes
Summary
Highly-motivated person with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
17
17
years of professional experience
Work History
Administrative Manager
Interior Building and Consulting Ltd
Black River
07.2023 - Current
- Managed payroll processing activities including timekeeping data entry, benefits administration
- Created and maintained filing systems for employee records, financial reports, and other documents.
- Coordinated with executive staff to ensure deadlines were met in a timely manner.
- Monitored office inventory to maintain supply levels.
- Oversaw complex office support, managing records database, and organizing contracts.
- Developed and implemented administrative procedures to maximize efficiency.
- Organized meetings between executives and outside vendors or clients.
- Conducted staff performance evaluations to monitor progress and individual skills.
- Monitored department budgets by tracking expenses against allocated funds.
- Assisted in the recruitment process by reviewing resumes and conducting interviews.
- Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
- Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
- Evaluated and implemented new systems and procedures to maintain regulatory compliance.
- Established work procedures or schedules to organize daily work of administrative staff.
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
Executive Project Assistant
Mascareignes Energy Ltd
Tamarin
10.2018 - 06.2023
- Facilitated communication between different departments within the organization regarding project updates or changes in deadlines or objectives.
- Prepared purchase requisitions for materials needed for projects.
- Assisted with the development of presentations for internal and external use.
- Organized project documents such as specifications, plans, and schedules into an easily accessible filing system.
- Maintained confidentiality of sensitive information related to projects and personnel matters.
- Performed quality assurance checks on deliverables before they were released externally.
- Monitored budgets associated with each project, alerting management when expenses exceeded allocated funds.
- Managed daily invoices, reports and proposals.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Chief Administrative Officer
Shinryo Corporation
Moka
01.2016 - 09.2018
- Mentored individual staff members to enhance understanding of role within bigger picture of company operations, advising on approaches improving workplace outcomes.
- Created an environment that fosters collaboration among team members while promoting a culture of accountability.
- Organized and coordinated administrative activities such as board meetings, staff meetings, budgeting, financial management, personnel management, recordkeeping, and compliance with applicable laws.
- Implemented safety protocols in accordance with local regulations; ensured staff followed safety guidelines.
- Maintained relationships with external partners such as vendors, suppliers, contractors.
- Ensured that organizational goals were met by setting deadlines, monitoring progress towards objectives, and providing feedback to stakeholders.
- Drafted correspondence on behalf of senior leadership; responded promptly to inquiries from customers or clients.
- Supervised administrative staff to ensure tasks were completed accurately and efficiently according to established timelines.
- Coordinated communication between internal departments to ensure accurate information flow throughout the organization.
Document Controller and Project Secretary
Hydro Energy Group Ltd
Coromandel
01.2010 - 12.2014
- Provided support to other departments by providing requested documents.
- Organized, maintained and safeguarded files and databases.
- Reviewed incoming documents for accuracy and compliance with established procedures.
- Conducted periodic audits of existing files to ensure they are complete and accurate.
- Maintained an up-to-date record of all changes made to controlled documents.
- Managed document processes through scanning, filing and transmitting while following all standard procedures.
- Submitted project documentation to management for approval, transmitting approved documents to customer.
- Performed daily document control activities, such as filing, scanning, photocopying and archiving documents.
- Prepared regular reports summarising document control activity across multiple projects.
- Delivered detailed project management control documents for key project oversight.
- Identified errors and suggested appropriate edits.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Composed, edited and typed complex memos and reports with job-related software.
- Responded to customer issues to provide immediate resolution and improve retention.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Procurement Officer
China Jiangsu Ltd
Curepipe
01.2008 - 01.2010
- Negotiated and finalized vendor contracts in order to optimize pricing structures and delivery schedules.
- Managed supplier relationships by providing timely responses to inquiries, addressing issues promptly.
- Researched new sources of supply in order to improve cost savings opportunities.
- Ensured that all purchases were made in accordance with organizational policies and procedures.
- Negotiated contracts with vendors in order to secure the most favorable terms possible.
- Developed relationships with vendors to gain best terms for procurement, refurbishing, and rebuilding machinery and equipment.
- Coordinated with other departments in order to resolve discrepancies between orders placed and deliveries received.
- Participated in meetings with vendors in order to discuss upcoming projects or changes in requirements.
- Processed payments to suppliers within established timelines while ensuring accuracy of invoice details.
- Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
- Evaluated products and services offered by vendors based on factors such as price, quality, availability, reliability.
- Assessed department needs and implemented plans for sourcing supplies.
- Maintained an up-to-date database of approved suppliers along with their contact information.
- Monitored supplier performance metrics such as delivery times, quality of goods and services, pricing levels.
- Reviewed and approved vendor invoices.
Secretary and Receptionish
System Building Ltd
Quatre Bornes
03.2007 - 12.2007
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Maintained organized filing system of paper and electronic documents.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Performed data entry into computer systems; ensured accuracy of all entered information.
- Responded to customer inquiries via email or telephone in a polite and professional manner.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Provided administrative support to the Office Manager and other staff members.
Education
Secretarial Duties
Orian Educational Centre
Rose Hill Accounting
PSI
Madad-ul-Islam College
Port Louis Skills
- Vendor Negotiations
- Proposal Writing
- Microsoft Office Suite
- Policy Development
Timeline
Administrative Manager
Interior Building and Consulting Ltd
07.2023 - Current
Executive Project Assistant
Mascareignes Energy Ltd
10.2018 - 06.2023
Chief Administrative Officer
Shinryo Corporation
01.2016 - 09.2018
Document Controller and Project Secretary
Hydro Energy Group Ltd
01.2010 - 12.2014
Procurement Officer
China Jiangsu Ltd
01.2008 - 01.2010
Secretary and Receptionish
System Building Ltd
03.2007 - 12.2007
Secretarial Duties
Orian Educational Centre
Accounting
PSI
Madad-ul-Islam College
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