VALERIE L'INTELLIGENT-MOOTHOO

HR Officer

• Coordinated end-to-end recruitment processes, including posting job advertisements, screening applications, and scheduling interviews.
• Conducted interviews and assisted hiring managers in candidate selection and onboarding.
• Prepared and issued offer letters, employment contracts, and onboarding documentation.
• Maintained and updated applicant tracking systems and recruitment reports.
• Acted as a point of contact for employee queries and grievances, promoting open communication and conflict resolution.
• Assisted in conducting investigations related to employee complaints and disciplinary issues.
• Supported management in implementing employee engagement and retention strategies.
• Ensured compliance with labor laws and internal HR policies during employee consultations.
• Drafted and issued written warnings, notices to explain and other disciplinary documents in line with company policy.
• Maintained confidential disciplinary records and monitored follow-up actions and compliance.
• Ensured fair and consistent application of disciplinary procedures and legal compliance.
• Participated in disciplinary hearings and provided HR guidance throughout the process.
• Assisted in administering employee compensation programs, including bonuses, incentives, and benefits.
• Maintained up-to-date records of employee benefit enrollments, deductions, and claims.
• Provided support during salary reviews, benchmarking, and market analysis.
• Collected and verified time and attendance data for monthly payroll processing.
• Maintain up-to-date records of salary adjustments, overtime, bonuses, and deductions.
• Filed monthly PAYE, CSG, and PRGF returns via MNS portal.
• Generated and submitted employee annual returns through MNS.

Administrative Assistant

• Provided general administrative support to management and staff, ensuring smooth daily operations.
• Handled incoming calls, emails, and correspondence with professionalism and confidentiality.
• Managed office filing systems (physical and digital), maintaining accurate and organised records.
• Maintained accurate records of stationery stock levels, usage, and reordering needs.
• Monitored daily distribution of office supplies to departments and ensured proper usage.
• Appointment of new director on CBRD.
• Removal of company on CBRD

Personal Assistant

• Scheduled meetings for the directors.
• Prepare lease agreement for tenants.
• Acted as a liaison between management, clients, contractors, and external stakeholders.
• Handled follow-up communications with clients regarding rental offers, negotiations, and approvals.
• Maintained confidential records of leases, tenancy agreements, and client interactions.
• Maintained filing systems (digital and hard copy) for legal documents, lease agreement and correspondence.

• Maintained confidential files and records for office.
• Proofread company documents before distribution to ensure accuracy.
• Prepared reports and presentations for meetings and conferences.
• Managed correspondence, including emails, phone calls, and memos.
• Organized schedules and appointments for executive management.
• Created agendas for meetings and distributed meeting materials beforehand.
• Transcribed notes from meetings or recorded conversations as needed.
• Created employee profiles and maintained training records in learning management system.
• Assisted in development of employee handbooks, policy manuals, or other internal communication materials.
• Coordinated recruitment efforts by posting job openings, reviewing resumes, and conducting interviews.
• Ensured adherence to labor laws and company policies through regular audits and updates.
• Assisted with onboarding new employees through orientation sessions and providing necessary paperwork.
• Maintained accurate employee records in HR databases and updated information as needed.
• Application of work or occupational permit for expatriates.

• Organise works schedules
• Dispatch of tasks
• Prepare different types of permits
• Evaluating the compliance of documents
• Check the work of staff and assess their competencies
• Preparing teams meetings.

• Verify the compliance of client files prepared by the staff
• Analysis of documents provided by the candidates
• Work within the established deadlines
• Organise work schedules.

• Greet and/or contact recruited candidates to collect application materials and information and assist candidates in preparing forms
• Verify regulatory documents and update candidates' personal data
• Verify the conformity and accuracy of the data completed on the forms by performing methodical self-checks during the preparation of the files
• Participate in team meetings for the continuous improvement of internal procedures and the updating of various immigration procedures (regulations, forms ..
• Work within the established deadlines
• Verify and classify data and information related to candidates in the internal management systems.

• Provide administrative support to the team.
• Filling, preparing program of work and control sheets.
• Attendance of Employees, leaves management.
• Preparing fortnight wages of employees and subcontractors.
• Liaising with suppliers and external companies by phone or email.

• Assisting Wages Supervisor.
• Monitor daily attendance using HRIS.
• Maintain and update leave records (annual leave, sick leave, maternity/paternity leave, unpaid leave, vacation leave).
• Identify and report attendance anomalies such as late arrivals, early departures, and absenteeism.
• Calculate and process employee wages.
• Filling of employees documents.
• Create profile for new recruits and archive leavers records.
• Process payroll transaction on HRIS.
• filing of employees taxes.