Vaishali Pandoo

(was promoted to HR Officer in August 2023)

• Reporting to Human Resources Manager
• Leading HR operations for ABC Automoblie - ABC Motors (Depts: Workshop PHX, Sales, E-marketing, IT, Tribeca), Stuttgart Motors, Prague Auto and Jin Auto. - Supervision done by HR Manager.
• Conducted salary reviews, job analysis, salary surveys and market analysis to deliver competitive compensation and benefits packages.
• Conducted thorough performance evaluations/appraisals/reviews to identify areas of improvement and provide constructive feedback to employees.
• Collaborated with Management to establish clear succession plans for key roles within the organization.
• Collaborated with Management in the manpower planning.
• Prepared, organized and managed recruitment and selection processes while meeting budget target and recruitment goals.
• Managing the onboarding and off-boarding process to ensure smooth execution of day-to-day business operations - Organizing and Participating in Group induction each 3 months.
• Launching the recruitment and selection process from drafting the advert till the employee induction process, drafting of contracts, ensuring a smooth onboarding, setting of objectives
• Updating and maintaining data, figures & statistics and submitting reports (attendance, lateness, disciplinary committees, attrition) - Monthly reporting to the COO.
• Handle employee relations issues - Provide and prepare disciplinary committee
• Provide guidance on HR policies and procedures whenever required
• Assist the HR Manager in the implementation of projects such as DMS, Employee Recognition Awards.
• HRDC Trainings – G1 & G3 applications and Follow-ups
• Ensure compliance with all labour laws and regulations - Provided HR advice to line managers to resolve pay disputes, under-performance and conflict resolutions.
• Conducting Training Needs Analysis with line managers.
• Assist in the development and implementation of HR policies and procedures to foster a positive and productive work environment
• Perform any other cognate duties within the scope of responsibilities.
• Drafting Training bonds
• Responsible to liaise with e-marketing team for the job adverts for the division on a monthly basis.
• Conducted surveys for Great Place to Work for Prague Auto and Stuttgart Motors.
• Responsible for the internal recruitment communique for the division.
• Act as a support member in Staff Welfare events.
• Reviewing employees' job descriptions with line managers.
• Actively involved in the set up of new business unit

• Conduct and assist in Performance Appraisal
• Plan and manage recruitment and selection of staff  Plan and conduct new employee orientation  Develop, implement and enforce HR policies and procedures
• Ensure full compliance with regards to employment laws and other legislations.
• Advise on disciplinary issues and propose course of actions
• Prepared, assisted and conducted disciplinary committees, ensuring proper notes were taken and minutes were prepared and documented.
• Prepare and assist on labour office cases
• Provide assistance in the preparation of collective agreement
• Handle employee complaints, grievances and disputes and implement timely disciplinary procedures
• Assessed and enhanced employee policies and guidelines.
• Expat Management [ application/renewal of work and residence permit]
• Handles all HR administrative duties: drafting of letters, employment contract, testimonials, transfer letters, amongst others

• Assisted the Human Resource Executive in organizing training session for employees
• Assisted the Human Resource Executive in updating policies
• Maintain employee records
• Screening of candidates
• Preparing Staff variation form
• Drafting testimonials
• Prepare minutes of meeting
• Assisted the Human Resource Executive in the Training and Development department with the day to day HR transaction.
• Participated in the training courses given to employees; select potential candidates, preparing outlines of courses
• Response to e-mails with regard to the forms of trainees
• Attended meeting and therefore prepare minutes of meeting
• Assisted the Human Resource Executive in updating policies
• Assisted the administrative Assistant in admin duties