SEESAHA CHANDAN

Human Resources Department
Maintained accurate filing systems for HR

documents and records
Assisted the HR Officer with administrative and HR-related tasks
Handled employee attendance, lateness tracking, and data entry into the Prozen application

Finance Department
Raised purchase orders for Metex Trading and KN Manufacturing
Liaised with suppliers for quotations and ensured timely payments

Creating comparison sheet for quotation received.
Created and maintained new customer profiles in COBOL system
Processed overseas and local payments via ABSA and QuickBooks
Verified exchange rates before processing international transactions
Recorded daily transactions manually in accounting books
Maintained systematic filing of all financial documents

Logistics Department
Conducted routine checks on all company vehicles

Updating list of vehicles expenses
Coordinated with drivers for insurance, declarations, and vehicle fitness compliance
Managed the company’s entire vehicle fleet
Handled insurance renewals in liaison with providers
Coordinated repairs and maintenance with mechanic shops

Shipping Department
Reviewed and approved proforma invoices
Sent confirmed proforma invoices to suppliers and initiated advance payments
Maintained and updated shipment tracking Excel sheets
Followed up with suppliers on production and shipment updates
Cross-checked Commercial Invoices (CI) and Packing Lists (PL) against Proforma Invoices (PI)
Liaised with shipping agents for quotations and sailing schedules
Obtained General Manager's approval for shipping quotes and confirmed arrangements with selected agents
Provided shipping agent details to suppliers
Verified Bills of Lading and processed down payments accordingly
Coordinated with agents for Notice of Arrival (NOA) and validated documents with logistics team
Requested and managed Bill of Entry from logistics company
Obtained IRN from logistic company for 20ft/40ft containers and coordinated transport with truck companies
Ensured proper receiving and inspection (RFI) of goods at the company
Organized and filed all shipping documents for costing and auditing purposes.

• Organized and maintained employee files accurately.
• Addressed employee queries in a timely manner.
• Processed and filed insurance medical forms for employees.
• Conducted audits of employee records to ensure compliance.
• Managed cake orders for employee celebrations.
• Dispatched documents to relevant departments efficiently.
• Provided support to the HR Coordinator and Administrator in daily tasks.
• Sorted and arranged documents alphabetically for easy access.

• Organizing and categorizing documents
• Preparing attendance sheets
• Analyzing statistical data
• Handling student inquiries