Rohan Kumar Nandhoo

Purpose of the Role:

To manage and support all human resources functions, with a focus on expatriate management, ensuring compliance with local labor laws, and providing assistance to expatriate employees in their onboarding, visa applications, housing, and overall integration process.

Key Responsibilities:

1. Human Resources Management:

• Manage employee records, contracts, and personal files to ensure accurate and up-to-date documentation.
• Handle the recruitment process, including job postings, shortlisting candidates, scheduling interviews, and onboarding new employees.
• Support the implementation of HR policies, procedures, and company guidelines.
• Handle employee relations, including conflict resolution, disciplinary actions, and grievances.
• Prepare HR reports and analytics for management as required.
• Support the development and implementation of HR initiatives and systems.
• Provide counseling on policies and procedures.
• Be actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process.
• Create and implement effective onboarding plans.
• Develop training and development programs.
• Assist in performance management processes.
• Support the management of disciplinary and grievance issues.
• Maintain employee records (attendance, equal employment opportunity (EEO) data, etc.). According to policy and legal requirements.
• Review employment and working conditions to ensure legal compliance.

2. Expatriate Management:

Visa and work permits:

• Manage the process for obtaining and renewing work permits, visas, residence permits, and other legal documentation for expatriate employees.
• Liaise with government agencies, embassies, and immigration authorities to ensure compliance.

Onboarding and Integration:

• Facilitate smooth onboarding of expatriates, including orientation sessions and assistance with local policies and customs.
• Provide support with housing arrangements, schooling (if applicable), medical insurance, and local registration requirements.

Support Services:

• Act as the point of contact for expatriate employees, addressing their queries and providing guidance on local laws, tax regulations, and workplace culture.
• Coordinate repatriation and end-of-assignment activities, including the closure of leases and other services.

3. Compliance and Legal:

• Ensure compliance with local labor laws, tax regulations, and immigration requirements.
• Keep abreast of changes in legislation affecting employment and expatriate management, advising management accordingly.
• Maintain confidentiality and security of employee records.

4. Payroll and Benefits Administration:

• Process payroll and administer benefits for expatriate, employees, ensuring accuracy in salary payments, tax deductions, and allowances.
• Manage medical insurance, travel arrangements, and other benefits for expatriates, as outlined in their contracts.

5. Cross-Cultural Support:

• Assist expatriates in adapting to the new cultural environment through training or support services.
• Promote a workplace culture that values diversity and inclusivity.

Purpose of the Role:

To provide administrative and operational support for human resources activities, with a specific focus on expatriate services. This includes coordinating visa and work permit processes, ensuring a smooth onboarding experience for expatriates, and facilitating their integration into the organization and local culture.

Key Responsibilities:

1. Expatriate Coordination:

Visa and Work Permit Management:

• Assist in processing and renewing expatriate work permits, visas, and residence permits.
• Liaise with immigration authorities, government agencies, and external service providers.
• Maintain a tracking system for permit expiration dates to ensure timely renewals.

Relocation and Onboarding Support:

• Coordinate expatriates' relocation processes, including housing, transportation, and schooling (if applicable).
• Facilitate orientation sessions for expatriates to familiarize them with company policies, workplace culture, and local customs.
• Act as the primary contact for expatriates during their transition and throughout their assignment.

Documentation and Compliance:

• Ensure all expatriate records are complete, accurate, and compliant with local legal and tax requirements.
• Prepare and file the required documentation for expatriates in coordination with the HR and legal teams.

2. Human Resources Administration:

• Support recruitment activities, including scheduling interviews, preparing offer letters, and conducting background checks.
• Assist with employee onboarding processes, including contract preparation and induction.
• Maintain HR records and employee databases, ensuring accuracy and confidentiality.
• Help coordinate performance reviews, training sessions, and employee engagement initiatives.

3. Employee Support Services:

• Act as a point of contact for expatriates and employees, addressing queries related to HR policies, benefits, and workplace issues.
• Facilitate communication between expatriates and other departments within the organization.
• Support expatriates with medical insurance claims, local registrations, and travel arrangements as needed.

4. Compliance and Reporting:

• Ensure compliance with local labor laws, tax regulations, and immigration policies for expatriates.
• Generate reports on expatriate headcounts, costs, and compliance status for management.
• Stay informed of changes in immigration laws, and advise management on potential impacts.

5. Cross-Cultural Integration:

• Organize cultural awareness programs and resources to help expatriates adapt to the local environment.
• Promote diversity and inclusion in the workplace by fostering a welcoming atmosphere for expatriates and their families.

Purpose of the Role:

To provide support to the Human Resources department in various administrative and operational tasks, while gaining practical experience in HR functions, processes, and procedures. The HR Trainee will assist in the day-to-day activities of the department and learn about HR practices, and compliance within the organization.

Key Responsibilities:

1. Recruitment and Onboarding Support:

• Assist in posting job vacancies on various platforms, and tracking applications.
• Coordinate interview schedules and communicate with candidates.
• Help with the preparation of employment contracts, offer letters, and other onboarding documentation.
• Support new hire onboarding processes, including orientation and preparation of employee files.

2. HR Administration and Record-Keeping:

• Maintain and update employee records in the HR management system.
• Assist in preparing HR-related documents, such as letters, certificates, and memos.
• Ensure the confidentiality and accuracy of employee data.
• Organize and manage HR files and documents for easy access and compliance.

3. Training and Development:

• Assist in planning and coordinating employee training sessions and workshops.
• Maintain training attendance records and evaluations.
• Help in developing training materials and presentations, as needed.

4. Employee Engagement:

• Support employee engagement initiatives, such as team-building activities, surveys, and events.
• Assist in drafting communications to employees regarding HR initiatives and updates.
• Gather employee feedback, and provide input for enhancing workplace culture.

5. Compliance and Policy Support:

• Learn about labor laws and regulations applicable to the organization.
• Assist in ensuring that HR policies and procedures are communicated effectively to employees.
• Support HR audits and compliance checks by preparing the necessary documents.

Purpose of the Role:

To assistant provides support to both the HR and Administrative departments, ensuring the smooth operation of day-to-day activities. The role involves managing administrative tasks, assisting in HR functions, and acting as a liaison between employees and management.

Key Responsibilities:

1. Human Resources Support:

• Assist in the recruitment process, including posting job openings, scheduling interviews, and communicating with candidates.
• Help with onboarding processes, such as preparing new hire documentation and conducting orientations.
• Maintain and update employee records in the HR management system, and ensure compliance with data protection policies.
• Assist in preparing HR-related documentation, such as employment contracts, offer letters, and memos.
• Support the coordination of training sessions and employee development programs.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.

2. Administrative Tasks:

• Manage daily office operations, including ordering supplies and maintaining inventory.
• Handle correspondence, including emails, phone calls, and physical mail.
• Prepare reports, presentations, and other documents as required by management.
• Organize and maintain filing systems, both electronic and physical, for HR and administrative documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in maintaining office equipment and liaising with service providers when needed.

3. Payroll and Benefits Administration:

• Assist with the preparation and verification of payroll data.
• Maintain records related to employee attendance, leave, and overtime.
• Support the administration of employee benefits programs, including enrollment and updates.

4. Employee Engagement and Relations:

• Support the planning and execution of employee engagement activities, such as team events, and celebrations.
• Assist in conducting employee satisfaction surveys and gathering feedback.
• Act as a point of contact for employees, and escalate issues to HR management as necessary.

5. Compliance and Policy Implementation:

• Ensure that HR and administrative practices comply with labor laws and organizational policies.
• Assist in updating and communicating HR policies and procedures to employees.
• Support audits by preparing necessary documentation and ensuring compliance.