Neha Bheim

• Conduct recruitment process from sourcing to onboarding
• Organise recruitment events such as career fairs.
• Ensure new hires receive necessary information, documents, and access
• Draft offer letters and employment contracts according to company guidelines.
• Assist in performance review processes
• Prepare payroll and ensure timely compliance with regulatory requirements
• Assist the salary commissioner in drafting and reviewing job profiles.
• Participate and prepare HR planning and forecasting
• Prepare HR-related budget proposals
• Represent the company for cases at the Employment Relations Tribunal and CCM – Ministry of Labour
• Conduct exit interviews with departing employees to identify areas of improvement in the organization.
• Maintain confidential personnel files in accordance with applicable laws and regulations.
• Assist in developing policies and procedures for the Human Resources Department.
• Develop compensation plans including salary surveys, job evaluations, bonus plans.
• Conduct investigations into workplace complaints or grievances raised by employees.
• Coordinate benefits administration activities such as enrollments, changes, terminations and transfers.
• Perform audits of payroll records to ensure accuracy of employee information.
• Prepare reports related to HR activities such as turnover rate analysis, absenteeism rate.
• Conduct background checks and orientation, coordinating new employee onboarding process.
• Assist with recruitment initiatives by interviewing and talent sourcing.
• Work cross-functionally to optimize efficiency and execute on HR business processes.
• Develop incentives to drive employee retention and improve work culture.

• Prepare and place advertisements for recruitment on internal/external job boards such as Myjob, Linkedin
• Source CVs of potential candidates directly from job boards, professional healthcare institutions to keep in the pipeline
• Maintained applicant tracking system records including candidate profiles, interview notes, background checks and offer letters (Freshteam - Online Applicant Tracking System)
• Conduct first screening/ phone interviews
• Schedule interviews , finalise job offer and complete the onboarding process with relevant documentation, explain all clauses clearly
• Create new joiner on Sicorax HR
• Create front end user's account for new joiners (LMS) & liaise with L&D once it's created for back end upload
• Managed user accounts within an LMS platform, ensuring data integrity at all times.
• Prepare letter of acknowledgement of resignation letter
• Conduct exit interviews.
• Advise fresh graduates to enroll under YEP, assist them through the whole process
• Follow up with refund with YEP & HRDC each start of month
• Prepare all documents to submit to the ministry, such as work/residence permit applications, authorization letters, vetted contracts, covering letters, testimonials, and advise Finance to issue petty cash or checks prior to submission of documents.
• Assist with the administrative duties of the performance appraisal.
• Plan, organize, and attend HR activities or events.
• Proved to be compliant with all external HR Audits

• Responsible to identify hiring needs
• Prepare job description with HODs
• Do sourcing of candidates through different recruitment tools such as: MYJOB Platform, LinkedIn, and other social media tools
• Responsible for screening of CVs and shortlisting of potential candidates, conduct interviews, and selection
• Liaise with Ministry of labour for Work Permit
• Liaise with Passport & Immigration Office for Residence of Permits
• Liaise with Ministry of Health for Medical Clearances
• Preparing contract for expatriates
• Booking of tickets both arrival and departures
• Doing Replacement Plan with each HOD
• Renewal of Contract
• Dormitory visit with Health and Safety
• Liaise for Affidavit of expatriates
• Processed employee termination paperwork at direction of supervisory staff

Recruitment & Interviews

• Screened CVs, updated recruitment database, contacted candidates, and prepared interview packs (rating forms, job profiles, CVs).
• Coordinated interviews, verified degrees/certifications, and prepared consolidated rating forms for candidate selection.
• Facilitated job contract signings, onboarding, and induction, explaining policies and issuing welcome packs.

Training & Development

• Maintained the training plan database, coordinated internal/external training, and monitored progress.
• Followed up with staff for training completion/certificates and consolidated feedback for management.
• Monitored staff turnover, created an HR database, and automated leave analytics using MS Excel.

HR Administration

• Provided absenteeism analytics, attendance reports, and managed timesheets, leave balances, and payroll adjustments.
• Assigned resources for tenders, prepared CVs, and supported Business Development.
• Prepared and calculated PMS forms/points, issued daily absence reports, and activated new recruits' access cards.Responsible to insert balance of leave for the different type of leaves taken by staff and send for approval to their respective