Meera Devi Boyjoonauth

• Developed event plans, timelines and budgets.
• Provided onsite support during events to ensure smooth operations.
• Monitored expenses associated with the event planning process.
• Conducted outreach to local community leaders and progressive organizations and assisted with local and regional on-site events.
• Coordinated logistics for international events, including travel arrangements, accommodations, and local regulations compliance.
• Led site walk-through and meetings prior with staff to discuss checklists and delegate assignments.
• Managed on-site event staff and volunteers, providing training and supervision to ensure high levels of service.
• Oversaw the maintenance of office equipment, supplies, and facilities.
• Developed and implemented administrative procedures to maximize efficiency.
• Coordinated with executive staff to ensure deadlines were met in a timely manner.
• Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
• Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
• Identified and solved problems to enhance management and business direction.
• Prepared expense reports for Board meetings on a regular basis.
• Assisted with the preparation of presentations for internal and external meetings.
• Prepared, formatted and bound annual reports for professional presentations.
• Responded promptly to inquiries from customers or clients regarding services offered by the organization.

Have to:

1) Assist the Welfare officer or the Community Development Officer in the performance of his or her duties

2) The day-to-day management of the financial grant allocated to the Social Welfare Centres

3) Keep:

(i) books of accounts and prepare all other related documents of the Social Welfare Centres including payment vouchers, cheques, travelling bills as well as the annual estimates and the monthly and annual financial statements for audit purposes

(ii) Maintain records of assets and inventories at Social Welfare Centres

(iii) To ensure that the buildings housing Social Welfare Centres and annexed infrastructure and other assets are properly maintained and utilized

4) To monitor the work and attendance of subordinate staff

5) To network through personal contacts with and visits to Government Agencies, Non-Governmental Organizations and voluntary agencies in the local community in order to harness resources, financial and non-financial, for implementation of welfare programmes / projects

6) To assist in the planning and running of training courses and other educational or informative activities

7) To assist in the planning, organization, and monitoring of activities of Community Associations Social Welfare committees

8) To assist in the planning and running youth and sports activities and senior citizen associations as appropriate.

9) To tender appropriate advice to members of the public and liaise with relevant institutions

10) To inform and motivate members of the public to participate in community services, social work and welfare, and other relevant programs

11) To contact members of the public for information in connection with the implementation of community development or social welfare schemes

12) To provide assistance, as appropriate, for improving the community

· To make arrangement for application/ renewal of licences for Foreigners and local citizens

· Preparation of Skipper Training and examination

Ø This included organizing training for (Category B, C and exemptions) and together with the Tourism Enforcement Officer, we had to prepare and issue convocation letters to candidates

Ø To liaise with concerned authorities for availability of training venues, trainers and related matters

Ø To prepare attendance sheet and training programme for candidates

· Organizing of oral/theoretical and practical examination

Ø To prepare examination attendance sheets

Ø To prepare answer sheet for Creole, French and English examination.

Ø To prepare planner for practical examination for examiners.

Ø Input and compilation of results

1) Referring issues to senior HR staff

2) Draft internal adverts to be posted on Lux Career page and follow with HRMs for available positions

3) Assisting departments with their recruitment needs

4) Update Curriculum Vitae of applicants on Sicorax

5) Draft memos of new Team members and Leavers

6) Handle incoming telephone calls

7) Assist the HR Analyst for birthday celebration of employees

8) Conduct Reference Checks with the assistance of the HR Analyst

9) Follow up with Trainees for attendance sheets for stipend purposes

10) Follow up of morality certificates of employees

11) Responding to other ad-hoc queries from other personnel in the company; for instance:

Issue of Claim Forms for Team members for medical purposes for employees, Issue of Team Member & Family & Friends Vouchers for stay at hotel