LUVNA PIRTHEE

Provide administrative assistance to the HR department and Bid Department, including managing schedules, arranging meetings, and maintaining records, files and reports, Manage daily office operations, including overseeing administrative staff, managing office supplies, and ensuring a well-maintained office environment, Handling Correspondence and emails, Coordinate training programs and workshops (both locally and overseas) for employees, liaising with external trainers and internal stakeholders to address skill gaps and promote professional development, assist in various HR functions including recruitment, onboarding, performance management, Training and employee relations, assist in analyzing and reviewing of bid specifications and bidding documents before submission, schedule and take notes of meeting in Bid Committee

Key Contributions:

• Facilitated professional development workshops and training sessions, resulting in 80% of participants achieving certification in relevant skills
• Assisted in the implementation of the e-HR, which streamlined HR processes
• Assisted in the automation of HR processes such as leave management and employee records, resulting in a 20% improvement in HR operational efficiency
• Act as Secretary for the Bid Committee
• Assist with tender closing and opening functions.

Assisted in the managing of end-to-end supply chain operations, including procurement, inventory management, logistics, and distribution, Processed and tracked purchase orders, ensured accuracy and timely delivery of goods to meet project deadlines and client expectations, When needed, managed quotation from supplier prior to placing the order, Managed discrepancies further to reception of parts from suppliers

Key Contributions:

• Collaborated with colleagues and clients in France headquarter to ensure client’s procurement needs were being met
• Assisted in inventory management and implemented new processes to reduce unnecessary expenses, resulting in a 25% cost reduction within one year
• Collected and analyzed purchasing data, generated detailed reports, statements, and forecasts
• Improved existing supply chain systems and maintained relevant files and records
• As a Team Lead, managed a team of 15 in achieving end-to-end supply chain activities for key accounts, ensuring 99% inventory accuracy and enhancing customer trust
• Recognized as Employee of the Month twice in 2020 and 2021 for meeting all assigned goals and objectives.

Compared and evaluated suppliers and their products, Negotiated with suppliers regarding pricing and contract terms for services, monitored stock levels and place orders as needed, maintain updated records of purchased products, delivery information and invoices, prepared reports on purchases, including cost analyses

Key Contributions:

• Achieved a 12% reduction in procurement costs through strategic negotiations while maintaining strict quality standards
• Developed and maintained relationships with key suppliers, leading to an improvement in delivery times
• Successfully on boarded three (3) new suppliers, diversifying the supply base and reducing dependency on single-source vendors.

Provided technical support and assistance to staff members on hardware and software issues, troubleshooting problems and ensuring smooth operation of IT systems, assisted in procurement activities such as sourcing vendors, obtaining quotations, and preparing purchase orders in compliance with organizational policies and procedures, preparation of Tender documents (RB, RFQ, OAB) and Informal quotations, drafting of contracts and letter of awards to suppliers, provided administrative support, Monitored and tracked status of orders, ensuring timely and accurate delivery of goods and services

Key Contributions:

• Created and maintained training materials that helped users understand and effectively use new IT systems and software which helped in improving user proficiency and reducing support requests
• Improved the procurement workflows, resulting in a 15% reduction in processing time for purchase orders
• Managed the creation and follow-up of over 100 purchase orders with 98% accuracy, ensuring timely fulfillment and reducing order errors.

Provided support to taxpayers by addressing inquiries, resolving issues, and assisting with tax-related matters in accordance with MRA guidelines, assisted in administrative tasks such as filing documents, organizing records, and maintaining databases to ensure efficient office operations, Entered and updated taxpayer information accurately into the MRA database, ensuring completeness and correctness of records