Summary
Overview
Work History
Education
Skills
Timeline
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JEEANA TEJASWAREE

Royal Road Plaines Des Roches, Riviere Du Rempart

Summary

Dynamic administrative professional with extensive experience at MEP Engineering Ltd, excelling in financial reporting and client relations. Proven ability to streamline invoice processing and enhance team collaboration. Adept at utilizing Microsoft Excel for data management while delivering exceptional customer service and fostering strong relationships across departments.

Overview

5
5
years of professional experience

Work History

Administrative Assistant

Manser Saxon Contracting Ltd
IBL Complex, Riche Terre
09.2024 - Current
  • Facilitated communication between different departments within the organization.
  • Knowledge in split units, VRV System & Chiller.
  • Prepared & processed proforma invoices for maintenance and servicing department.
  • Recording client complaints for AC installation and servicing in a specific call list shared among technical engineers.
  • Prepared & coordinated with clients for their yearly maintenance agreements & renewal agreements.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Compiled data from various sources into organized reports for review by management team.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Answered questions from customers regarding products and services offered by the company.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Processed invoices for payment using accounting software applications.
  • Developed and maintained filing systems for confidential documents and records.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Follow up overdue payments with individual clients regarding servicing for split units.

Accounts Assistant /Office Administrative Assistant

MEP Engineering Ltd
Morcellement Ramdhanee Trou Aux Biches
04.2021 - 09.2024
  • Provided administrative support to the accounting department as required.
  • Reconciling invoices and identifying discrepancies.
  • Creating and updating expense reports.
  • Entering financial transactions into internal databases, maintaining digital and physical financial records.
  • Prepared & processed invoices to respective clients and external partners, as needed, acting as a first point of contact for callers.
  • Coordinated with vendors regarding billing issues.
  • Prepared financial statements and expense documents for management teams.
  • Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
  • Prepared reports on aging accounts receivables and overdue payments, reviewing debtors weekly with superiors.
  • Facilitated communication between different departments within the organization.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Compiled data from various sources into organized reports for review by management team.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.

Procurement Officer

MEP Engineering Ltd
Trou Aux Biches
02.2020 - 04.2021
  • Provided training sessions to staff members regarding procurement processes and best practices.
  • Develop and implement procurement strategies to optimize sourcing and supplier selection processes.
  • Identify potential suppliers, conduct supplier evaluations and negotiate contracts and pricing terms.
  • Issuing of purchase orders, maintaining accurate records of procurement transactions and vendor information.
  • Conducting price comparison with different suppliers in the market according to budget of the company.
  • Ensured that all purchases were made in accordance with organizational policies and procedures.
  • Reviewed requisitions submitted by internal stakeholders for accuracy and completeness.
  • Coordinated with other departments in order to resolve discrepancies between orders placed and deliveries received.

Education

Some College (No Degree) -

Mohun Parsad Sharma Jugdambi School
Goodlands

Skills

  • Team collaboration
  • Well acquainted with Microsoft Office, Word & Excel
  • Worked with Quickbook, AzurMind & Eazzy as software programs
  • Mostly used Nitro Pro for merging & conversion of documents
  • Problem solving
  • Communication skills
  • Financial reporting
  • Invoice processing
  • Customer service
  • Attention to detail
  • Client relations
  • Multi-task management
  • Multitasking and prioritization
  • Relationship building
  • Professional and mature
  • Reading comprehension
  • Mail handling
  • Document conversion

Timeline

Administrative Assistant

Manser Saxon Contracting Ltd
09.2024 - Current

Accounts Assistant /Office Administrative Assistant

MEP Engineering Ltd
04.2021 - 09.2024

Procurement Officer

MEP Engineering Ltd
02.2020 - 04.2021

Some College (No Degree) -

Mohun Parsad Sharma Jugdambi School

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JEEANA TEJASWAREE