Digumber Yashley

· Participated in setting up of a centralized procurement department for the Eclosia Group, which is among the top 5 biggest Mauritian groups, and is composed of more than 20 companies.

· Learned to use procurement workflow modules on Microsoft Dynamics 365

· Carefully read and interpreted requisition orders to understand specialized terms and requirements.

· Issued and coordinating request for quotations and proposals, respectively.

· Sourcing for best options to meet requirements of companies in terms of quality, right source, and price.

· Ensured OTIF delivery of all items requested as per purchase requisition issued by companies.

· Extraction and analysis of reports from Microsoft Dynamics 365 for financial planning by forecasting recurring costs which includes, but not limited to, IT hardware, PPEs, raw materials, chemicals, tools for maintenance and machinery parts.

· Acted as main point of contact between companies and external stakeholders to ensure smooth process flow.

· Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.

· Creation and Modification of all Master Data comprising of Item Creation, Statistical Codes, Unit of Measures, Trade Agreements, etc.

· Scrutinized all Vendor Onboarding as part of due diligence established by the Group Procurement Comity and ensure prompt creation of vendor profile on ERP.

· Managed all Import and Temporary Export as and when required for Spare Parts, Lab Supplies and Factory Equipment by Sea and Air.

· Drafting and vetting of contractual agreements with assistance of the Procurement Manager and Legal Team.

· Organized training sessions to ensure proper and quick adaptation of newcomers to the Team, to understand our ERP and ways of working.

· Dealt with all functions of formal procurement from tendering, negotiation, contract award and monitoring process until final delivery and acknowledgement receipt by internal customers.

· Ensured that procedures and policies of the Bank are being followed throughout the Procurement Cycle.

· Promoted and maintained excellent business relationship with Suppliers and internal customers.

· Sourcing the market for best value for money options to meet requirements of the Business Units without compromising on quality of goods and services.

· Always adhered to both the Bank's standards and its sustainability initiatives by proposing eco-friendly and sustainable products.

· Managing Supplier Database.

· Continuously assessed risks on all awarded contracts to proactively identify possible failures that may have a financial bearing on the bank and report to the Procurement Manager accordingly.

· Drafting contractual agreements with the assistance of the Legal Business Unit.

· Vetting of contracts; ensure that contracts include the standard clauses as required by the Bank of Mauritius Guidelines while also ensuring that the contracts reflect the agreed price, payment terms and scope.

· Issuing and coordinating request for quotation and proposal respectively.

· Creating purchase orders on Oracle Fusion ERP system.

· Collaborating with the Finance Business Unit for financial planning by forecasting recurring costs which includes renewal of service contracts and software licenses amongst others

· Consulted with our Broker for custom clearance.

· Maintained complete documentation and records of all purchasing activities.

· Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.

· Communicated frequently with the store and vendors to manage orders and verify revisions on purchase orders.

· P2P liaison between suppliers and internal customers.

· Sourced for articles as per end-user requirements and negotiated best offers.

· Creating and finalizing purchase orders (POs) for material requirements received from clients to suppliers on SAP.

· Reviewed prices and product specifications.

· Ensured prompt receipt of POs and prompt payment of invoices as well as supported the Finance Team with invoice resolutions.

· Arranged transportation of materials and tracked the status of materials to support expediting, material handling, and receipts.

· Liaised with the regulatory team to ensure that the transit of materials meets legislative requirements.

· Functioned as the first level support with regards to issues from the ordering process till the delivery and also provided after sales service support to customers.

· Coordinated with suppliers regarding order discrepancies, shipment shortages and transactional errors.

· Monitored purchases and assisting warehouse administration in categorizing articles as stocked and non-stocked articles.

· Assisted in the forecast of consumption of articles and monitoring the stock to meet end- user requirements ‘just in time'.

· Provided quarterly feedback on Suppliers' performance and collaboration to the Manager.

· Demonstrated respect, friendliness, and willingness to help wherever needed.

· Maintained energy and enthusiasm in fast-paced environment.

· Used critical thinking to break down problems, evaluate solutions and make decisions.

· Participated in team-building activities to enhance working relationships.

• Collection samples across various stages of the manufacturing process
• Conducting multi-stage quality-related analysis and identification of non-conformity to established norms and benchmark
• Reporting and maintaining of production data as per established Standard Operating Procedures and complying with ISO Standards.
• Worked flexible hours; night, weekend, and holiday shifts.
• Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.