Bibi Nabeellah FOKEERBUX

Ø To provide administrative support in general administration, human resource management, finance and procurement and supply.

Ø То carry out pay and cashier duties, as and when required.

Ø Tо coordinate and supervise the work of subordinate staff.

Ø To ensure the accuracy, completeness and timeliness of processes and activities performed in small units.

Ø To prepare, scrutinise and process documents/cases.

Ø To type and collate general office correspondence and documents according to competencies.

Ø To maintain files, forms, reports and other materials.

Ø To receive, sort and process mail and to prepare materials for mailing.

Ø To photocopy reports and other documents and operate standard office equipment such as telefax machine.

Ø To carry out word processing and data entry and to update information in a computer system.

Ø To assist in administrative duties within the division/section/unit and to provide general support to operational services.

Ø To draft replies to general correspondences.

Ø To operate e-mail services, as and when required.

Ø To effect simple research on matters pertaining to the division/section/unit, as and when required.

Ø To keep records regarding documents, books, magazines of the Corporation, and to assist users by providing relevant information, whenever required.

Ø To assist in duties relating to committees, organisation of official functions, training programmes and other activities.

Ø To use ICT in the performance of his duties.

Ø To perform such other duties directly related to the main duties listed above or related to the delivery of the output and results expected from the Management Support Officer in the roles ascribed to him.

Ø Additional higher responsibilities of OMA (Supervisory Level)

· To provide administrative support in general administration, human resource management, finance and procurement and supply.

· To ensure the accuracy, completeness and timeliness of processes and activities performed in small units

· To manage and ensure safekeeping of official records

· To supervise the retrieval and disposal of office records within established guidelines

· To act as secretary to committees such Disciplinary Committees, Safety and Health Committees and Depot Working Committee and/or bid evaluation committees, as and when required

· To ensure the keeping of proper, complete and up-to-date human resource/financial records

· To co-ordinate and supervise the work of subordinate staff.

· To process and prepare all convocation letters in regards to Disciplinary Committees, Safety and Health Committees and Depot Working Committees.

· To process all Breach of contract letters.

· To prepare monthly report of Traffic detailing Buses scheduled, Bus Operated, Revenues, Fuel used, Tickets sold, Crews scheduled and so on.

· To supervise Traffic Supervisors and Officers concerning Monthly Traffic Reports.

· To Supervise Trainees and other subordinate staff in regards to HR and Admin Duties.

Ø Clean data of examination results

Ø Maintain and Migrate data on Online examination system

Ø Input data relating to examination results

Ø Generate reports on the Online examination results system for processing of exam results

Ø Compile and summarize statistics of exam results per programme

Assist in establishing the Online examination system

Ø Monitoring of daily attendance of Academics staff, Audio – Video Production and Engineering and Technology and Finance/Stores.

Ø Computing the Excess/Due Reports of each staff in each section.

Ø Despatching of letters, files and documents.

Ø Processing reports, letters (e.g vacation letters, application letters, letters of offer to trainees, letters to the Ministries).

Ø Preparing agreements for trainees of YEP.

Ø Preparing payments for trainees YEP and monitoring their attendance.

Ø Sending mails to staff concerning approval of their vacation letters, for fingerprints of new trainees, sending standard reply to candidates concerning job application.

Ø Recruitment and selection processes.

Ø Leave cards (casual, sick, vacations)